Five Payroll Related Tasks That Small Businesses Should Automate

Five Payroll Related Tasks That Small Businesses Should Automate
Photo by Tima Miroshnichenko from Pexels

Running your own small business can be an exciting challenge, but it also means you have less time to focus on the things that matter most – like growing your company and providing great customer service. If your small business employs more than 15 people, you may have to deal with plenty of administrative tasks, including managing payroll, tax, and benefits manually on spreadsheets instead of using technology that does this work for you automatically. Here are five ways to save time on paperwork so you can concentrate on what really matters in your business.

Benefits administration

After you’ve been in business a while, one of your biggest time-sinks is administration. Keeping up with employee benefits, especially when you have a lot of employees, can take hours out of your week. Before you know it, hours have become days and your workweek has shrunk down to 45 hours or less. Whether you do it yourself or hire someone else, there are several benefits administration systems that will relieve you of paperwork overload and let you focus more on growing your business. In fact, all small businesses actually need a payroll service to complete their payroll tasks; many times these tasks can be accomplished through an automated system or by outsourcing them to a third-party vendor.

Payroll processing

The number one reason why small businesses don’t focus on growing their business is that they are busy doing administrative work like payroll processing. Payroll processing can be very time-consuming, but with technology like small business payroll software, things have become easier than ever before. Using software will help you to do payroll without spending too much time on it. This way you can focus more of your time on growing your business. These ways will help you save time when it comes to dealing with payroll processing.

Tax filing

Whether you use software or work with a professional, chances are your small business will need to file at least quarterly if you’re in business in most places. And that means gathering receipts and documents and inputting data into payroll software like UZIO. It may seem cumbersome at first, but once it becomes routine (which can take time) there are ways to make it easier. Tax day doesn’t have to be one of those times when you dread working on your taxes; One should know how to organize receipts throughout the year so tax filing is easy.

Office management

Payroll is one of those business-related tasks that can be (and usually is) managed manually. For small businesses, it’s not worth hiring a payroll service to track hours and generate checks; it costs more than it saves. But if you are processing your payroll yourself, keep in mind how much time you spend doing so. If paying employees by check isn’t practical or economical for your company, consider some alternatives—like an automated payroll program or even working with some completely virtual workers—to save you some time every pay period.

Creating paycheck

Manual payroll is time-consuming, and it can be difficult to stay organized. The more employees you have, or if your payroll is particularly complex, such as when you’re dealing with several pay rates and multiple government agencies, having a simple spreadsheet can quickly become unmanageable. Instead of spending hours pouring over receipts and writing checks, consider switching over to an online or software-based payroll service. You can also use employee management tools to communicate and track time-off requests and other communication so you don’t have to spend hours managing these important details manually. This will free up your time—and keep things from slipping through the cracks—so that you can focus more on growing your business.

It will be easier if you take the help of technology. It will not only save your time but also give you a break from paperwork and time to concentrate on your business growth. You can choose from any number of payroll software as per your needs and requirements. The process is quite simple: just enter employee information, assign salary or hourly rate, schedule payments dates, calculate tax withholdings, etc. After that, the payee receives the payment through bank accounts using the direct deposit option. This kind of simplified process will enable you to focus more time on growing your business than managing paperwork manually..



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