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The Five Best Employee Monitoring Apps for 2020

Jul 28, 2020

The Five Best Employee Monitoring Apps for 2020
The idea of productivity has taken the business world by storm over the preceding decade. Pick up any magazine or a business book and you will likely discover an article or two related to employee productivity. There are many sources of information guiding managers on how they can improve their team’s productivity.

Similarly, many app developers have introduced programs designed to provide real-time information on each employee’s productivity. However, there is very little coverage of how these apps function or how useful they are.

As a result, managers are confused about which program to purchase even if they recognize the importance of it. In this article, we will help you do that.

We will list the five best employee monitoring apps. The features, prices, flexibility, and ease of use are factors that would be incorporated in this ranking.

Important note

It is important to review the legal and ethical aspects of monitoring apps before you make a purchase. It is generally illegal to use such apps without the consent of your employees, so make sure your team members are clearly aware of what they are signing up for if you wish to avoid future lawsuits.

Besides, we strongly suggest you install these apps on company-owned devices if you want to minimize privacy-related issues. Also, the best way to boost productivity and transparency is to take your employees on-board on which app you purchase and which features you employ. Take a step further and share all data with them so they know what data is being collected.

This will go a long way in boosting employee morale and maintain their trust in your management skills. Now that these important aspects are cleared up, let’s get down to our list of top five employee monitoring apps.

1. XNSPY

We have ranked XNSPY as the best employee monitoring app because of its wide array of features, its unique instant alert function, the app’s flexibility, and a very impressive price tag.

XNSPY’s basic version costs USD 4.99 a month while the premium version costs USD 7.49 per month. Take note that all features are only available with the premium version. The app is compatible with Android versions above 4.0 and all iOS versions above 6.0.

Features 

  • Call monitoring
View the complete call log that lists call duration as well as all call-related data. You can also record phone conversations. The feature is especially useful if you want to monitor client engagement or customer service quality.
  • GPS tracking
You can use this feature to track the phone’s location in real-time and access its GPS history to identify routes and activities. There is a geofencing sub-feature too. Just mark a location on the map and let the app stay alert to important changes in locations. This is a very useful tool for the management of remote employees.
  • Multimedia and internet behavior
Access pictures, videos, calendar entries, and other digital media stored on the phone. You can also read all emails, and view web browsing history. This can go a long way in promoting transparency at the office.
  • IM/Social media
Monitor chats on apps such as Facebook Messenger, WhatsApp, Skype, Viber, and others.
  • Productivity management tools
You can use XNSPY to view saved contacts, view/block any installed app, lock the phone or delete all saved data.

Unique feature: Instant alerts

The instant alert feature is among the core reasons why we ranked XNSPY at the top of our list. You can add anything to dedicated lists for words, contacts, and locations. Relax and let XNSPY handle the rest. This is because it will immediately notify you if there is any activity related to the lists.

Like all products, XNSPY has its pros and cons. Let’s take a quick look at them.

Pros:
  • The most affordable employee monitoring app.
  • A comprehensive set of features.
  • Unique instant alert feature.
Cons:
  • The Control panel is a bit difficult to use.
  • Some features are quite intrusive.
  • You need a separate purchase for each device.

2. Spyera

Spyera is ranked on number two on our list because it offers all the features that a manager may require. However, it loses out to XNSPY due to its higher price tag and lower flexibility.

As for compatibility, it supports all versions of both Android and iOS systems. When it comes to price, the premium version costs USD 13.99 a month, and the premium plus version comes with a price tag of USD 31.99. Only the premium plus offers full features.

Since we have already discussed the details and uses of many features, we will not provide further descriptions. However, each app’s unique function will be explored in detail.

Features:
  • Call logs
  • Call recordings
  • GPS tracking
  • Geofencing
  • Internet history/emails
  • IMs, texts, social media apps
  • Phone remote control options: You can also remotely turn on the phone’s camera to take pictures/ record videos.
  • Multimedia access
  • App activity monitoring
Unique feature: Call & SMS management

Unlike other employee monitoring apps, you can use Spyera to listen to ongoing calls with the call-interception feature. You can also control the phone’s settings remotely by sending a command SMS from your phone. The text message won’t show up on the monitored device, but the command will be implemented.

Pros:
  • Spyera is moderately priced
  • The app supports all Android and iOS versions
  • You can purchase a new smartphone from the app’s website that comes with a preinstalled version of Spyera.
Cons:
  • There is no alert-based feature so you will have to track data from each device.
  • The remote camera control feature is very intrusive and unsuitable for employee management.
  • Most of the functions require rooting/jailbreak
  • You need a separate subscription for each device.

3. Spyzie 

Spyzie is a well-known smartphone monitoring app that is widely used by managers. We have ranked it at number three due to several factors. For example, the app is quite expensive at USD 49.99 for a limited version and USD 59.99 for a full-featured package.

However, it comes with a very useful range of features and is the only other app apart from XNSPY that offers an alert-based function. When it comes to compatibility, the service supports all Android versions above 4.0 and iOS versions above 6.0.

Features:

  • Call monitoring: The app does not offer a call recording feature.
  • Location tracking
  • Geofencing
  • Multimedia access
  • Internet activity e.g. emails and browsing history
  • Productivity management tools
  • Social media/IM/SMS tracking
Unique feature: TimeLine & Data Export

The TimeLine feature is quite useful because it avoids the hassle of going through large amounts of data. This is because it provides a complete picture of all the aforementioned features in a single place. This way, you can quickly go through the activities of all employees without spending so much time.

Similarly, the Data Export feature is very useful in professional environments because it can be used to create a complete record of all monitored data in one place. You can export data from each device and properly document each individual’s activity. You can also share this data with your team members to boost transparency.

Pros:
  • Spyzie is easy to use and avoids privacy-related concerns because of its light approach.
  • TimeLine & Data Export options are very useful, particularly for managers.
  • No rooting or jailbreak is required
Cons:
  • The app has a very limited set of productivity management tools.
  • Spyzie is among the most expensive employee monitoring apps.
  • You need a new subscription for each device, further raising the total costs.

4. mSpy

mSpy is a bit of an interesting case here. The app is primarily designed for parental use, but many managers use this app for employee monitoring purposes too. The app is has developed a reputation for being very easy to use. It is also the least intrusive app of all, making it suitable for office use, particularly if there are privacy-related concerns raised by your team.

mSpy is also a very affordable option, second only to XNSPY. The app’s premium version clocks in at just USD 16.66 per month. Regarding compatibility, the program supports all Android versions above 4.0 and is compatible with iOS versions between 7.0 and 9.1.

Features:
  • Monitor call logs but no call recording feature is available with mSpy.
  • Call restriction and block any number from reaching the monitored phone.
  • SMS, IM, social media monitoring
  • Multimedia tracking
  • Internet browsing history and email access
  • GPS tracking
  • Geofencing
  • Productivity management tools
Unique feature: Comprehensive reports

mSpy’s Comprehensive Reports feature can generate a detailed device-use report according to your requirements. You can request the app to create a report related to all of the above-mentioned features and it will deliver it straight to your inbox. You can also set monitoring periods during which mSpy will monitor all data. The app will automatically deactivate outside those hours.

Pros:
  • mSpy is amongst the most affordable smartphone monitoring app.
  • The app’s comprehensive reports feature can save you a lot of time.
  • The service is particularly valuable if you want a lighter approach to monitoring.
Cons:
  • The app is primarily designed for parents and therefore has a limited range of features.
  • There are no alert-based functions.
  • You have to purchase a separate subscription for each device.
  • Some features require rooting/jailbreak.

5. Flexispy

Flexispy is a highly sophisticated smartphone monitoring app and has been on the market for some time. However, we have ranked it at number five on our list because we do not think it is competitive enough as compared to other apps.

This is because Flexispy is the most expensive monitoring app we have reviewed. For example, just the lite version, which offers rudimentary features, costs USD 29.95, while the limited-feature premium version costs USD 149. The full-feature Extreme version costs USD 349. The app supports Android versions above 4.0 and iOS above 6.0.

Features:
  • Call logs
  • Call recording
  • Call interception
  • IM/Social media tracking
  • Multimedia access
  • GPS tracking & geofencing
  • Internet activity
  • Productivity management
  • Remote SMS commands
  • Phone remote control features such as remote camera control
Unique feature: Spy call & Spoof SMS

With the Spy call feature, you can remotely activate the microphone of the device and record surroundings. The recording and data transfer occurs in real-time, so you know exactly what is happening at any moment. With the Spoof SMS feature, you can send a text message from the monitored device to any contact number. The message will not be visible in the outbox either.

Pros:
  • Flexispy has a very wide range of features.
  • The Spy call & Spoof SMS features, along with remote control functions, are unique.
Cons:
  • It is an extremely expensive option, and we do not think it is worth the extra features you get.
  • Many of the app’s features are very intrusive, making it unsuitable for professional use.
  • A major set of features requires you to root or jailbreak your device.

Take a Quick Look at the Apps:


App/Feature

XNSPY

Spyera

Spyzie

mSpy

Flexispy

Price

USD 4.99 – USD 7.49

USD 13.99 – USD 31.99

USD 49.99 – USD 59.99

USD 16.99

USD 29.99 – USD 349

Compatibility

Android +4.0 and iOS +6.0

All Android and all iOS.

Android +4.0 and iOS +6.0

Android +4.0 and iOS +6.0

Android +4.0 and iOS +6.0

Call log

Yes

Yes

Yes

Yes

Yes

Call recording

Yes

Yes

Yes

No

Yes

Call interception

No

Yes

No

No

Yes

SMS/IM

Yes

Yes

Yes

Yes

yes

Emails/ Browsing history

Yes

Yes

yes

yes

yes

GPS/ geofencing

yes

yes

yes

yes

yes

Photos/videos

Yes

yes

yes

yes

yes

Unique feature

Watch list alerts

SMS Commands/ Remote camera

TimeLine View/ Data export options

Comprehensive reports

SMS Commands/Spoof SMS/ Remote camera

Root/Jailbreak

Yes. For some features.

Yes. For some features.

Not required.

Yes. For some features.

Yes. For some features.

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