5 Tips For Automating HTML To PDF Conversion

The popularity of the PDF file format is undeniable. It’s used for basically every type of document known to man, from contracts and invoices, to eBooks and product manuals. PDFs have become so ubiquitous that most people don't even think twice about using them. But, not many people know that you can actually convert HTML to PDF.

5 Tips For Automating HTML To PDF Conversion

HTML to PDF conversion is the process of converting HTML files into PDF documents, or taking an HTML file and converting it into an XSL-FO file, which you can then convert into a PDF. There are several reasons for this, but the most common one is creating a document that others can view on any device without needing a specific viewer or software. 

HTML to PDF conversion is an excellent way to generate PDFs dynamically based on user input or other data. And, when you automate the said process, you can save a lot of money, time, and effort, but there are a few things to keep in mind.

Here are some tips for automating HTML to PDF conversion:

1. Use A Reliable HTML To PDF Converter

The first step in automating your HTML to PDF conversion is to choose the right tool and method for the task. The most common approach is using a library or tool to parse HTML and generate PDF documents. It usually provides an HTML TO PDF API (application programming interface).

The HTML to PDF API is a set of rules that allows two software pieces to communicate. It works by generating PDF documents from HTML code. The API allows developers to control how the PDF document is generated, including specifying the page size, margins, and other formatting options. Developers can use this for various purposes, such as creating PDF reports or invoices from HTML templates.

Since there are several different options available, opting for one that best meets your needs is important. These are a few things to consider when making your selection:

  • Design

First, ensure that the tool you choose is designed to handle the size and complexity of the HTML files you need to convert. Typically, tools are only able to deal with simple HTML files and not more complex formats with multiple CSS and JavaScript files.

  • Quality

Second, make sure that the tool you choose can generate high-quality PDFs. Many of the tools available do a poor job of converting HTML to PDF, sometimes resulting in blurry files.

  • Formatting 

Ensure your chosen tool can produce PDFs in your desired formats. PDFs can be created with a wide variety of programs, although some can only generate PDFs in limited formats.

  • Ease Of Use

Finally, make sure that the tool is easy to use. While some tools require a working knowledge of HTML and CSS, others don’t require prior know-how on such areas.

If you keep these things in mind, you should be able to find a tool that’ll work well for your needs and make it easy to automate HTML to PDF conversion.

2. Convert In Batches

Converting HTML to PDF one file at a time can be time-consuming. If you have many HTML files, it's best to convert them in batches. This will help speed up the process and make it more efficient. It's also a good idea to convert files that are similar in structure together, as this can help reduce the time it takes to complete the conversion. Additionally, you can specify the number of files to convert at a time. This way, you can control how many resources are used and how long the conversion process takes.  

3. Test, Test, Test

Another important tip is to thoroughly test your HTML to PDF conversion process before anything else. This includes testing both the input HTML files and the PDF outputs. This will allow you to ensure that your tool is working properly and that the results are as expected. It's also a good way to catch any errors that may occur during the conversion process.

4. Create A Template And Schedule

To make the automation process even more efficient, you can save time and effort by creating a process template and schedule. You can specify when you want the conversion to take place and set up the software to run at that time. Templates and schedules will ensure the automation process is completed regularly without having to set up and configure the process each time. You can schedule the conversion on a regular basis, such as daily or weekly.

5. Monitor The Process

One of the most important things you can do to ensure a smooth and successful HTML to PDF conversion process is to monitor it closely. This means keeping an eye on the logs for your input files and the conversion process itself. 

It's also important to monitor PDF outputs to ensure they're of the highest quality. This means checking things like the formatting, the layout, and the overall appearance of the PDFs. This can also be done using a monitoring tool. This will allow you to spot any possible errors and take corrective action.

Why Automate HTML To PDF Conversion?

Why Automate HTML To PDF Conversion?

There are many reasons why you might want to automate the process of converting HTML to PDF. Perhaps, you have a website that generates PDFs on the fly, and you want to ensure that the PDFs are always up-to-date with the latest content from the website. Or, you may have many static HTML files to convert to PDF format for distribution.

Whatever the reason, here are a few ways that automating the process can be beneficial:

  • Accuracy

If you’re converting many files, it’s easy to make mistakes when doing it manually. Such errors are a big no-no if you use PDFs for legal and other crucial purposes. Automating the process ensures that the conversions are done accurately and correctly.

  • Speed And Efficiency

HTML to PDF conversion can be time-consuming, especially if there are a lot of files to convert. Automating the process can speed things up and make it more efficient.

  • Consistency

An automated process can ensure that the PDFs are all in the same format. This can be important if the PDFs are going to be used for branding purposes or for displaying on a website.

  • Security

PDFs can be password-protected and encrypted, which can keep them secure. Automating the process ensures that the security features are consistently applied.

Automating HTML to PDF conversion is definitely worth considering since it helps improve the efficiency of the process and can also help save time and money.


Overall, automating HTML to PDF conversion can be beneficial in several ways. It can save you a lot of time and effort, and produce better results than manually converting files. However, using a reliable converter with the right settings is important to get the desired results. By following this and other tips, you can ensure that your HTML to PDF conversion process is as smooth and efficient as possible.